economic report
2009 job market perspectives report report
find us on facebook
find us on linkedin

Administrative & Clerical Temporary

genesis office temps

Administrative Staffing Services

We are committed to recruiting highly skilled administrative support professionals through our Genesis Office Temps division. We work swiftly to fill your positions immediately - and we can do so because our professionals are ready to start working immediately. We personally interview, evaluate and check selected references for every candidate we place. Our Clients rely on us to not only coordinate the match between employer and administrative professional, but also to assist in the search and hiring processes. We know the intricacies of the markets and businesses we serve.

For more information or to speak with a Staffing Specialists about your project needs contact us at 800 995-5918

Our expert staffing managers, have direct experience in the field and will help place you in a position that is right for your skills.

We provide:

  • Placement with many of the best employers
  • Assignments from a few days up to years
  • Career development and professional counseling
  • Training and career development
  • Access to health care and insurance packages

Apply today or view more about working for Genesis Office Temps.

  • Health/Benefits/Insurance
  • Holiday Pay
  • Tuition reimbursement
  • Referral bonuses
  • Bonus pay
  • Online training

The advantages of utilizing temporary administrative professionals are many. Our professional and friendly staff,  who have direct administrative experience in, office technology and administrative fields, can assist you to get immediate help with highly-skilled talent.
Genesis Office Temps is a diversity supplier leader of administrative industry's resources on hiring and employment trends. We can provide management-related information to our Employers with online resources such salary guides, valuable market place information,  as well as addressing  topics such as business etiquette and the future workplace. Our online resources offer advice for every stage of the employment process, from recruiting and retention to motivating employees and resolving challenges.

For more information about our professional services and resources, please contact or offices at  800-995-5918  today.

Entry-Level Administrative Assistant
Performs a variety of Internet research functions and uses word processing, spreadsheet and presentation software. Duties also include fielding telephone calls, filing and data entry. May assist with overflow work from administrative and executive assistants, and fill in for the office receptionist as needed.

Administrative Assistant
Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, filing, and faxing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. Staff in this category also may have the title of department assistant, coordinator or associate.

Senior Administrative Assistant
Duties include those described for administrative assistant but require more work experience within each function. Supports senior-level managers and may supervise other support staff. A premium is paid for specific industry or market experience. Advanced computer skills with the ability to train others in system usage is preferred.

Executive Assistant
Performs administrative duties for executive management. Responsibilities may include screening calls, making travel and meeting arrangements, preparing reports and financial data, training and supervising other support staff, and customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Office/Facilities Manager
Responsibilities include those described for office manager but require more extensive experience and management skills. Duties may include selecting office vendors and supervising purchasing processes, directing mailroom and maintenance staff, and coordinating regular building safety checks and ergonomics training for staff. Solid communication and staff management skills are required, as well as some accounting knowledge.

Human Resources Assistant
Responsibilities may include screening telephone calls, scheduling interviews, researching the Internet to locate potential job candidates, scanning resumes, assisting with planning new employee orientations, compiling materials and maintaining employee database records. Strong computer skills required, as well as sensitivity to confidential matters.

Project Coordinator
Works with internal and external parties to organize the various components needed to initiate, run and conclude major projects. Duties include coordinating schedules and activities, placing orders for supplies and services, and tracking progress and results. Requires excellent communication skills and extensive knowledge of database and project management software. Often reports to product development, project management or marketing executives. The position is especially prevalent in construction, transportation and technology industries. A premium is paid for industry experience.

Project Assistant
Similar duties as those described for project coordinator but supports project managers who oversee multiple assignments relating to construction, real estate development or manufacturing. Advanced Microsoft Office skills required, particularly Access, Excel and Project. Must maintain accurate information and be detail oriented.

Document Control Clerk
Responsibilities include controlling the incoming and outgoing documentation process, and maintaining files and project reports. Also may route orders, organize indices and track shipping practices.

Front Desk Coordinator
Manages the company's lobby area. Greets and directs all visitors, including vendors, clients, job candidates and customers. Ensures completion of paperwork, sign-in and security procedures. Handles special administrative projects, as well as overflow work from department and executive assistants. Depending on the size of the firm, also may answer incoming calls.

Greets visitors, handles incoming calls and performs general administrative duties. Also may assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks.

Switchboard Operator
Places, receives and routes a high volume of calls through an electronic switchboard. Supplies information to callers, relays messages and announces visitors.

Office Coordinator
Supports the office/facilities manager in various office administrative duties, including facility and general maintenance services. Requires strong communication abilities, as well as computer and data entry skills.

Office Clerk
Performs basic clerical tasks. Operates basic office equipment. May require computer and data entry skills.

Mailroom Assistant
Sorts and distributes incoming and outgoing mail. Operates manual and electronic mailing equipment.

File Clerk
Performs basic clerical tasks, such as systematically arranging letters, memoranda, invoices and other indexed documents according to an established system. Operates office equipment and completes general office work. Additional duties may include answering telephones and some data entry.

Imaging Specialist
Sorts and prepares documents for imaging. Scans documents, verifies they are imaged correctly and accurately indexes images. Must have knowledge of document imaging/scanning hardware and software, and experience creating electronic copies of documents. Strong computer skills, including experience with Microsoft Office and document creation software such as Adobe Acrobat, are required.

Senior Data Entry Specialist
Duties include those described for data entry specialist but requires more work experience for each function. Prioritizes and batches material for data entry. Completes information analysis for procedures and reports. Must have knowledge of technical material and the ability to train and supervise others. Capable of high-volume data entry.

Data Entry Specialist
Inputs information from a variety of sources into a computer database. May take customer orders and enter them into a tracking system.

Word Processor
Duties include creating, editing and proofing a variety of documents, including transcribed audio tapes. Proficiency with the latest word-processing software is required. Must be able to establish a filing system to retrieve and revise documents.

Duties include transcribing medical records, operative reports, discharge summaries, letters or case files. Distributes copies of documents as needed. Strong typing and computer skills required. Knowledge of medical or legal terminology preferred.

Customer Service/Call Center Manager
Hires, trains and manages members of the customer service department or call center. Resolves escalated or difficult issues regarding client complaints and other matters. Works closely with managers in other departments, such as sales, on updating policies and procedures for client service.

Senior Customer Service/Call Center Representative
Duties include those described for customer service/call center representative but require stronger work experience for each function. Additional duties may include proactive communication with customers and clients via telephone, e-mail or regular mail; managing database records; drafting status reports on customer service issues; and supervising staff.

Customer Service/Call Center Representative
Duties include receiving and placing telephone calls. Maintains solid customer relationships by handling their questions and concerns with speed and professionalism. Performs data entry and uses software programs. Also may require research skills to troubleshoot customer problems. Excellent communication abilities and proven alphanumeric data entry skills are essential.

Patient Registration/Admissions Clerk/Enrollment Specialist
Interviews incoming patients prior to admission to gather demographics, insurance and emergency information. Ensures completion of paperwork, sign-in and security procedures prior to admission into the hospital system. Explains hospital policies, prepares and distributes patient identification bands, and arranges for transportation to assigned hospital room. Additional duties may include collecting co-payments, answering phones, assisting family members, and conducting research for prior hospitalization records and account folders. Sensitivity to confidential matters is required.

Insurance Referral Coordinator
Serves as a liaison between the insurance and healthcare providers to ensure that referrals have been processed correctly for medical specialty visits where required by patient insurance policies. Requires a solid understanding of insurance procedures and a working knowledge of medical terminology and coding. Knowledge of medical billing is a plus.

Insurance Verification Clerk
Provides support to medical billing staff. Clarifies and verifies details of insurance coverage with private or governmental carriers, and offers information to patients prior to medical services being provided. Obtains insurance authorization for medical procedures, tracks physician referrals and provides necessary details to billing staff. The position involves heavy phone interaction and demands top customer service and problem-solving skills in working with physicians, claims processors, medical billers and patients.

Medical File Clerk
Maintains accurate records for quick information retrieval within a healthcare facility or medical office. Classifies, sorts, retrieves and updates office information upon request. Examines and codes incoming material numerically, alphabetically or by subject matter. Stores hard copy or computerized forms, letters, receipts, or reports. Duties may include word processing, sorting mail and operating general office equipment.

Medical Secretary/Administrative Assistant
Performs duties similar to an administrative assistant but in a medical office or in a health-related industry, such as insurance. Familiarity with medical terminology, claims management and filing procedures is often required. This position calls for frequent interaction with vendors and patients. Sensitivity to confidential matters is required.

Medical Transcriptionist
Listens to tapes recorded by medical staff and types information exactly as stated into computer files. May use standard word-processing software or customized databases. Requires solid knowledge of medical terminology, spelling and abbreviations, and exceptional typing speed (70+ wpm) and accuracy. Some healthcare organizations may seek candidates with backgrounds in a specialized area.

Medical Receptionist
Greets visitors, handles incoming calls, schedules appointments and performs general administrative duties in a healthcare facility. Must be familiar with medical terminology. Sensitivity to confidential matters is required.

Medical Front Desk Coordinator
Greets and directs all visitors, including patients, representatives, job candidates and customers. Ensures completion of paperwork, sign-in and security procedures, and scheduling of patients. In larger organizations, can act as the lead for all front desk staff (including receptionists and/or schedulers), coordinate schedules for front desk, assist in managerial tasks and serve as the initial contact in problem resolution.

Medical Office Administrator
Ensures the day-to-day management of a healthcare practice. Responsibilities include hiring and managing staff, developing a business plan, interacting with insurance companies, handling contracts, and attending seminars to remain current with rules and regulations. Oversees all accounts receivable functions and budget for office/department.

Medical Executive Assistant
Performs administrative duties similar to executive assistant but for medical executives, including C-level hospital executives, department chairs and senior administrators. Knowledge of software programs and medical terminology is required. Previous experience in project coordination and writing (for grant and proposal processes) may be necessary. Skills in taking dictation and synchronizing handheld electronic organizers with office computers may be requested.

Medical Records Technician
Supervises, plans and evaluates the work of clerical staff engaged in medical record processing activities. Activities include the initiation of medical charts, completion of insurance forms and death and birth certificates, transcription of dictated medical records, and retrieval of medical charts. Must possess strong knowledge of medical terminology and procedures, as well as the legal aspects of medical record administration.

Medical Data Entry Specialist
Enters alphanumeric information into computer system. Stores, retrieves and updates files. Completes information analysis for procedures and reports. Requires knowledge of medical terminology, software systems and filing procedures.

Senior Medical Customer Service Representative
Duties include those described for medical customer service representative but require stronger work experience for each function. Additional duties may include proactive communication with patients and providers via telephone, e-mail or regular mail; managing database records; drafting status reports on customer service issues; and supervising staff.

Medical Customer Service Representative
Duties include receiving and placing telephone calls. Answers questions from patients and providers with speed and professionalism. Performs data entry and uses software programs. May also require research skills to troubleshoot patient problems. Excellent communication abilities are essential.