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Pay and time reporting policy

You will be paid an hourly wage for each assignment, determined by the assignment requirements, your skills, and the wage rates in your local area.  For this reason, your hourly wage may vary from job to job.  Your Genesis Staffing Representative will tell you how much each assignment will pay before you accept an assignment.


Genesis Staffing will deduct only those taxes required by law — Federal, State, and City withholding taxes as well as Social Security. Genesis Staffing pays Unemployment Insurance Tax, Social Security Tax, and you will be covered by Workers’ Compensation Insurance.  We will mail a W-2 Wage and Tax Statement to you by January 31st of the following year. Please inform your Genesis Staffing Representative of any address changes immediately to ensure timely delivery of your W-2 form.

Time Recording

Although you will be doing work for a variety of Genesis Staffing clients, we are your employer.  Your timecard and paycheck are processed by Genesis Staffing, and your Genesis Staffing Representative is your contact for all work assignments.  He or she is there to answer your questions or to help solve any problems that might arise.

Instructions for recording your time worked:

  • At the end of your work week, you must record your time for all hours worked.
  • It is your responsibility to record your time fully and accurately before providing it to the client representative for approval.  You should record the in/out time or total time attributed to your meal period.  If you are not being provided a meal or rest break to which you are entitled, advise your Genesis Staffing Representative immediately.
  • Include in your hours worked all time spent changing in and out of your client required apparel at work (including uniforms and equipment), travel time required by your assignment (other than commuting time), and time waiting on client security lines, if applicable, to the nearest quarter (1/4) hour. Please notify your Genesis Staffing Representative if you have questions regarding what time should be recorded.
  • In order to ensure that your paycheck is accurate you must record your time completely and without errors.

Time Approval Procedures

  • It is your responsibility to record your time worked on a timecard and obtain client approval. Submit to the Payroll Department  Fax #: 1.818.995.1115
  • Blank timecards can be requested as need and sent to you via email or fax.
  • If Genesis Staffing’s client approves your weekly hours electronically and you do not use a paper timecard, please make sure your hours are entered into one of the listed time capture methods by Sunday at midnight. If you are unsure, contact your Genesis Staffing Representative.

When you are paid

Payday is Friday following the week that you worked unless otherwise notified in writing.  Direct Deposit funds will be available on Friday.  Please note: timecard deadline and payment schedules will sometimes vary by area.

Contact Information for Payroll Related Questions

Should you have any questions regarding your paycheck contact:
Genesis Staffing Payroll Department
Phone: 818.995.5500
Email: payroll@genesisstaffing.net

The Federal Family and Medical Leave Act (FMLA) allows employees to take an unpaid leave of absence up to a maximum of twelve (12) weeks in connection with the birth of an employee’s child, placement of a child with an employee for adoption or foster care, a serious health condition of an employee or an employee’s immediate family member (child, spouse or parent), or a qualifying situation that may arise for a parent’s, child’s, or spouse’s active duty or call to active duty in support of a contingency operation, or up to a maximum of twenty-six (26) weeks in a case involving leave to care for a qualifying recovering parent, child, spouse or next of kin (nearest blood relative) who is a service member in the Armed Forces.
In order for Genesis Staffing to determine your eligibility for FMLA leave, you must make a specific request for such leave. The criteria you must meet to qualify for FMLA leave are as follows*:

  • You must have been employed by Genesis Staffing for at least twelve (12) months and have worked at least 1,250 hours in the preceding twelve (12) months.
  • You must submit appropriate documentation supporting your own serious health condition and the length of such condition (from a physician or practitioner), or documentation supporting your immediate family member’s own serious health condition, and the length of such condition (from a physician or practitioner), or documentation supporting the adoption or foster placement of a child, or documentation supporting the contingency operation, if available.

FMLA leaves are granted for a maximum of twelve (12) weeks (or 26 weeks in a case involving leave to care for a recovering service member) in a rolling twelve (12) month period. (In the case of your own or a family member’s serious health condition, leaves are granted for the length of incapacity only.**)

* Other criteria may apply.
**You may be entitled to additional leave in accordance with State law. Please contact your Genesis Staffing representative to learn where you can obtain information regarding your State’s law. Questions may be directed to the Benefits department at 818.995.5500

Workers’ Compensation is defined by a set of rules determined by each State which outlines benefits to employees who have sustained work related injuries/illnesses. The laws provide for payment of medical bills for treatment due to such injuries and illnesses and reasonable income benefits for employees who may lose time from work. Employees who are seriously injured on the job may be entitled to additional benefits.

Funds for these benefits are provided by Genesis Staffing through its Workers’ Compensation claims administrator, as required by law. If you are injured on the job or suffer a work-related disability, certain procedures must be followed to ensure that you receive your benefits quickly.  Genesis Staffing provides benefits, as required by law, to every employee injured during the course of their employment. However, if we determine that any employee has provided falsified information to Genesis Staffing the physician, or to the claims administrator for the purpose of fraudulently obtaining workers’ compensation benefits, we will take the strongest possible action to prosecute that employee to the fullest extent of the law and such employee will no longer be eligible for employment with Genesis Staffing.

Unemployment compensation insurance is a temporary financial benefit to employees who have lost their jobs due to no fault of their own. The amount of the benefit is based on past work and earnings.
Each State has its own set of rules which outline eligibility criteria and benefit amount, and Genesis Staffing complies with the State laws.
Funds to cover the costs of unemployment insurance benefits are paid by Genesis Staffing. Our third party administrator responds to each State on our behalf.

Your responsibilities:
Should your assignment end or you decide to voluntarily quit:

  • It is Genesis Staffing policy that you must notify your Genesis Staffing Representative within 48 hours, unless this policy is inconsistent with your State’s Unemployment Compensation laws.
  • Failure to contact Genesis Staffing at the end of your assignment or within 48 hours may result in a voluntary quit and/or the loss of unemployment.

Genesis Staffing responsibilities:
Upon separation, Genesis Staffing will:

  • Notify our claims administrator of your reason for leaving and provide documentation as needed.
  • Respond to claim forms and requests for information from each State through our claims administrator.

Commitment to Staffing Diversity

As a wholly own minority owned firm Genesis Staffing is firmly committed to creating a climate where the different perspectives that diversity brings to its business are valued. Attracting and developing a diverse workforce that reflects the communities in which we serve is at the foundation of this precept.  Viewing diversity as an asset is essential in cultivating a workforce that reflects the changing face of the United States.

It is continuing policy of Genesis Staffing to afford equal employment opportunity to recruit qualified individuals without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, marital status, age, disability, veteran status or any other basis protected by law.  This policy encompasses all aspects of the employment relationship, including application and initial employment, job assignment, selection for training opportunities and salary/benefits administration. Employment decisions will be based on the principles of equal employment opportunity and with the intent to further Genesis Staffing’s commitment to diversity. All applicants for employment and employees of Genesis Staffing may exercise their rights under this policy or Federal, State or local laws at any time.

Genesis Staffing promotes a workplace that is free of harassment and unlawful discrimination based on sex, race, color, religion, national origin, age, marital status, sexual orientation, disability, protected activity and any other basis protected by state or local law which has jurisdiction over the employee. The below mentioned forms of harassment and discrimination are unlawful and/or a violation of Genesis Staffing policy. They will not be tolerated in the workplace by anyone, including supervisors, co-workers or non-employees. Any retaliation against a complainant (the person who accuses another of unlawful harassment) or individuals cooperating with an investigation is also unlawful and will not be tolerated. For purposes of this policy, “workplace” includes, but is not limited to, Genesis Staffing work sites, client sites, Genesis Staffing sponsored social events, and work-related travel.

Harassment definition:
In general, harassment means persistent and unwelcome conduct or actions on any of the bases stated above, or certain protected activity under state or local law. Sexual harassment is one type of harassment and includes unwelcome sexual advances, unwelcome physical contact of a sexual nature or unwelcome verbal or physical conduct of a sexual nature. It does not refer to occasional compliments of a socially acceptable nature.
Unwelcome verbal or physical conduct of a sexual nature includes, but is not limited to:

  • The repeated making of unsolicited, inappropriate gestures or comments.
  • The display of offensive sexually graphic materials not necessary for work.

Harassment on any basis (race, sex, age, disability, etc.) exists whenever:

  • Submission to harassing conduct is made, either explicitly or implicitly, a term or condition of an individual’s employment.
  • Submission to or rejection of such conduct is used as the basis for an adverse employment decision affecting an individual.
  • The conduct unreasonably interferes with an employee’s work or creates an intimidating, hostile, or offensive work environment.

Obligation to report.
In order to take appropriate corrective action, Genesis Staffing must be sufficiently aware of the harassment or related retaliation. Therefore, if you have experienced or witnessed harassment or related retaliation based on any of the protected categories stated above, you must promptly report such behavior to a Genesis Staffing manager or by contacting Genesis Staffing’s Employee Relations Department at 818.995.5500. Complaints may be made verbally or in writing.

Genesis Staffing will respond promptly to complaints of harassment and discrimination. The investigation will be conducted confidentially to the extent possible. Where it is determined that inappropriate conduct has occurred, Genesis Staffing will act to eliminate the conduct and impose such corrective action as is necessary, including disciplinary action, up to and including immediate termination.  Deliberate false claims are subject to discipline up to and including termination of employment.

If you are employed in Illinois, Rhode Island, Massachusetts or California and would like to file a complaint, you may do so by contacting:
Human Rights Commission
100 W. Randolph Street, Suite 5-100, Chicago, IL 60601
Rhode Island
Commission on Human Rights and Opportunities
10 Abbott Park Place, Providence, RI 02903
Commission Against Discrimination (MCAD)
Boston Office, One Ashburton Place, Room 60, Boston, MA 02108
Fair Employment Housing Commission
2014 T Street, Suite 210, Sacramento, CA 95814

Federal remedies.

In addition to the above, if you believe you have been subjected to harassment (including sexual harassment) or discrimination, you may file a formal complaint with the State or Federal agencies set forth. Using our complaint process does not prohibit you from filing a complaint with the Federal Agency listed below or the State agencies listed above. The agencies above and below have a short time period for filing a claim (Equal Employment Opportunity Commission — 300 days; The Illinois Human Rights Commission — 180 days; The Rhode Island Commission Against Discrimination — 364 days; Massachusetts Commission Against Discrimination — 6 months; California Department of Fair Employment and Housing — 1 year.) The phone number for the US Equal Employment Opportunity Commission (EEOC) is 800.669.4000. This toll-free number will put you in contact with your local EEOC office.

Genesis Staffing and its clients reserve the right to conduct searches of employees at any time while on Genesis Staffing’s or its clients’ property. These searches may include, but are not limited to, an inspection of employee’s person, computer equipment (including hard drive and other removable storage devices), electronic communications (including email, text messages and voicemail), locker, desk, bag, coat, purse, briefcase, tool box, or other such containers, as well as vehicles parked on Genesis Staffing or its clients’ property. Therefore you should have no expectation of privacy with respect to such items. Furthermore, clients may, in accordance with applicable law and in the furtherance of its business interests, monitor or record your telephone conversations conducted over the client’s phone network. You may also be required to display items for visual inspection upon Genesis Staffing or its clients’ request. Failure to consent to such search or display for visual inspection may be grounds for termination. Should you improperly remove any items from Genesis Staffing or its client or engage in unlawful activity while at the assignment, you may be subject to discipline, up to and including termination.

Genesis Staffing may share certain personnel/human resource data concerning its employees with nonaffiliated third parties, including but not limited to third party administrators, when they are acting on our behalf, or acting jointly with us for the purpose of processing payroll, Workers’ Compensation claims, unemployment benefits or any other such matter related to employment. Such data may include name, address, Social Security number, employee ID number, job description, and related information. We may also share such data with our clients in connection with providing services to them. In addition, such data may be shared with other parties as permitted or required by law such as credit bureaus, government entities, in responding to subpoenas and other legal processes, and those with whom you have requested us to share information.

Genesis Staffing wishes to maintain a work environment free from all forms of violence. Acts or threats of physical violence occurring on Genesis Staffing/Client property or during the conduct of Genesis Staffing business off Genesis Staffing property are prohibited. Examples of workplace violence include, but are not limited to conduct such as: threats or acts of physical or aggressive conduct; threats to destroy or intentional destruction of property belonging to Genesis Staffing or its temporary employees; threatening phone calls or correspondence (including email); and surveillance or stalking activities.

The possession, transfer, sale or use of firearms, weapons, explosives or other improper materials with or without valid permit is prohibited on Genesis Staffing or client premises. It is a violation of this policy to possess a weapon, to threaten another individual with bodily harm, or to assault another individual at any time while on Genesis Staffing property or during working hours or while engaged in Genesis Staffing business regardless of location.

Employees in violation of this policy will be subject to disciplinary action up to and including termination. Genesis Staffing strongly urges that any acts of violence in the workplace and any weapons observed thereon be reported to Genesis Staffing management and/or Human Resources.

During the course of your assignment at Genesis Staffing clients, you may have access to our clients’ computers and/or other electronic communications systems, including but not limited to voicemail, email, client databases, and internet and intranet systems. Such systems are intended for business use related to client business, not personal use. No users of client systems from any location have any expectation of privacy as between the user and client, and all communications made with or on client systems or equipment are subject to client surveillance, use and disclosure, in client’s sole discretion.